Is the arrangement for this year’s greeting ceremony and New Year’s greeting party already finalized? Will the transportation be provided for the executives and employees?
This is an official New Year event held during the day, featuring a large gathering for socializing. By combining the round-trip and waiting times with a single jumbo taxi, everyone can enter the venue together without needing a driver.
The Greeting and New Year’s Greetings Banquet and New Year’s Mutual Exchange are the first official gatherings of industry associations and chambers of commerce held in hotels in Tokyo from early to mid-January. Members attend with their executives and designated employees, and deliver New Year’s greetings and exchange business cards. Even during daytime events, there are often scenes of people drinking with sake and enjoying the sake opening of the year. Many general managers and secretaries who worry about “who will drive and return?” are not exempt from this problem. In this article, we have compiled the frequently asked questions regarding arranging for a private jumbo taxi to transport from Tokyo’s 23 wards to a hotel venue in Tokyo.
Reasons why chartering a bus is suitable for the greetings and New Year’s greeting events
Unlike a New Year’s gathering or a farewell party, a greeting ceremony and New Year’s exchange is characterized by a strong sense of being an “official event as a group.” Guests and business partners gather, exchange business cards at the reception, and continue their speeches while walking around at a sit-down dinner. With the arrival times varying, confusion arises at the reception, and when leaving, it’s hard to know the time of the disbandment—these difficulties in organizing are the headaches of the event planners.
The reality is that even if the event is held during the day, "it is impossible to have a driver present."
At New Year’s parties, it is customary for the opening of the glasses and the toasts to follow after the host’s speech. Due to the nature of the event, even the officers present and the employees in charge have to have at least a glass of wine, and the premise that everyone will have to mingle with each other at the end of the party is broken. When going by private or company car, it ends up that only one person can drink and has to turn to the driver, and this often leads to a situation where that employee cannot focus on the important business of exchanging business cards.
Point:By renting one vehicle and leaving it to a professional driver, all attendees—officials and employees alike—are the “people who get to ride.” Whether you drink or organize your business cards, or if you need to discuss the day’s arrangements while on the move, you are free to do so. We can arrange for transportation to and from any location within the Tokyo 23 wards and Saitama area, and the round-trip from Tokyo hotels to the venue in the city center is within the same area.
First resolve the "common sense" issues that come up before arranging things
The three most common stumbling blocks when arranging for a greeting ceremony or New Year’s greeting ceremony are: If any of these apply to you, the problem can be almost completely solved with a one-car rental.
If it's a company car, the person in charge can't drink alcohol.
When you drive with an officer as a passenger, only the assigned employee can join in the toast, and it’s difficult to get into the card exchange circle.→ Since everyone can become a passenger, the assigned person can also focus on delivering the speech as the main character of the day.
They got separated while getting into a taxi.
If you split up into multiple groups, it takes time to meet up at the venue; you can't have meetings or organize business cards while moving. → The officers and employees are all on the same device. You can even check the attendance list and seat numbers in the car.
The hotel lobby gets crowded
In January, there were several ceremonies at hotels in the city center, making it difficult to arrange for check-in and waiting. → I specified my arrival time and went to the car entrance door. I could also discuss waiting times, and after the end of the wait, I could just get on the bus and go home.
Common questions that general managers and secretaries want to answer before arranging things
How many officers and employees can ride in one vehicle?
A Jumbo Taxi (Toyota Hiace Wide Super Long) can accommodate up to nine people. If you have two to three executives traveling with you and four to nine employees accompanying them, it is common to have them all crammed into one vehicle. If you prefer a high-quality interior with a focus on executive transportation, there is also the option of a Wagon Taxi (Toyota GranAce/Alphard) for up to five people. If you tell us the number of passengers, we will suggest the best vehicle for your needs.
Is it okay to take officers and employees on the same ride without separating them?
Of course, that’s fine. In fact, being in the same room with them makes it easier to share the flow of the day and the speech during the journey to the venue, and it also makes the check-in process smoother. On the return journey, it also gives you time to finish up with “take-home tasks” such as checking the business cards exchanged and drafting a thank-you email.
Can I wait in the venue and leave after the event ends?
After delivering it at the venue, we can wait for you during the social time, and return in the same car after the event ends. Since the farewell party has a flexible schedule, we can adjust the arrangements if you let us know the approximate end time. With a private charter for the entire day or a New Year's gathering that involves climbing up the venue, we can flexibly adapt to your needs thanks to the flexibility of our private charters.
Would it be okay to ride together with several companies in the same industry?
If multiple member companies are located nearby, it is also possible to meet up along the way and head to the venue together. By going to each other’s pickup locations in order and joining with the same vehicle, it will be more convenient than arranging taxis separately for each company to meet at the venue. It is also advantageous if either the pickup or drop-off location is within the coverage area, as the organizing company can easily arrange it collectively.
What is the approximate cost?
The exact price varies depending on the number of people, destination, whether there is a wait time, and the length of the trip. Therefore, this article does not make any guarantees. JumboTaxi.com has no additional fees based on the vehicle type, and there are no extra charges for late or early hours, so it is easy to see the price when making inquiries about round-trip or wait time. Dividing the cost of a private charter by the number of people in attendance, the individual cost per person drops significantly. For more information,Pricing pagePlease use the online quote form.
By when should I make a reservation?
The Gekushi Kyoan and New Year's Greeting Meetings are concentrated from early to mid-January, and ceremonies, first-time ceremonies, and New Year's parties overlap at the same time. Since information from the venue is often delivered from as early as the previous autumn to December, it is reassuring to have already confirmed the date, time, number of people, and venue as soon as you have decided on attending. Since vehicle reservations are often backed up during the New Year, please let us know via the web form as soon as your plans solidify.
Can I also arrange for someone to pick up and drop off guests and business partners?
Not only for the company’s executives and employees, you can also welcome the invited guests and business partners to the venue and send them off after the event. At a new year’s gathering, how smartly you can guide your guests to the car park will influence the impression. With a designated arrival time and door-to-door service, you can easily enter the venue at the start of the reception, and the professionalism of the organizing company will be conveyed through this arrangement. If you prioritize guest service, you can also choose to be greeted in a high-quality car from the reception desk.
Can I also pack large gifts, souvenirs, and panels for the reception?
The Jumbo Taxi has ample luggage space to accommodate large suitcases and golf bags, and you can even pack together items such as New Year's gifts, souvenirs, and panels and banners for use around reception. We do not specify whether or not long-length or special-shaped items are acceptable, but we will confirm this with a preliminary consultation and quote. You don't have to carry heavy luggage by hand and can simply transport them from your front door to the venue's car entrance.
Differences between methods (compared with one-way and waiting)
Even with the same "going to the venue and returning," the workload of the procedure varies greatly depending on the method. This is merely a general comparison guide.
| means | Everyone rides together | You can drink together over a friendly atmosphere. | Waiting and parking in front of the venue | Loading of souvenirs and materials |
|---|---|---|---|---|
| Company car/personal car | Depending on the number of units | Driving role is not allowed | You need to find a parking space. | Depending on the model |
| Share a ride with a taxi | The number of units sold varies significantly | 可 | Spreads out by each table | Distribute and accumulate |
| charter jumbo cab | Up to 9 people in one unit | Everyone is OK | Time-specific and consultations available | Bundle and load |
If you want to provide a more personalized service for executives’ transportation and guest reception, you can also choose to be picked up in a high-quality car with a wagon inside.Information on executive and VIP transportationPlease refer to this as well. The concept of the coverage areaPage for the supported areasIt is summarized in
The procedure for arranging the shipment
- Contact:Please inform us of the venue, date, attendance number, and pickup location from the web form.
- Plan & Estimate:Based on the duration of the trip, whether there is a wait time, and other factors, we will suggest the optimal vehicle, route, and price estimate.
- Reservation Confirmed:Once you are satisfied with the content, it is final. It is reassuring to have it confirmed early in the new year.
- Boarding on the day:Pick you up at the designated time at the pickup location. We will deliver you to the entrance of the venue door-to-door.
summary
The Greeting and New Year Greeting Banquet and New Year Mutual Greeting are important official events that officers and employees gather together to attend. The charter jumbo taxi, which allows everyone to attend as a full-paying guest even if the event is held during the day, is especially effective because it allows all the drivers to be present without having to take on the role of drivers. By organizing everything from round-trip transportation, waiting for the guests, and arranging for a meeting point, it makes the work of the secretary and general affairs officer much easier. Since the venue is usually determined at the time the invitation arrives, if you reserve a vehicle as soon as you receive the invitation, you can still get to the venue on the day without having to rush during the busy season.
Use other than for New Year's transportationTransportation for large groups by jumbo taxi (Comprehensive information on different purposes)Please also see this. About the evening banquetRoundtrip transportation for farewell parties and farewell gatheringsThe page on "The Things That Are Not" will also be useful.
Early arrangements for venue transfers for the new year are reassuring.
When enough people are gathered, the charter fee becomes more affordable per person when paid in cash. We take care of everything from finding a driver to handling the heavy gift to bring along.
Simply let us know the venue, date, number of people, and pickup location of your choice. You can contact us 24 hours a day through the web form. We provide free quotes as well.
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