Are you feeling overwhelmed when you think about the tasks of organizing a farewell party or a farewell gathering—even when you consider the “way back home”?
If you combine the round-trip from the venue with a chartered jumbo taxi, you can have drinks with the host and have everyone together for the second event—six to nine people. You can arrange this by traveling from the Tokyo 23 wards and Saitama area.
The party is set. The toasts have begun, the bouquet of flowers has been arranged, and the order of seating for the main event has been decided. — But with just one word from the host, the burden of responsibility increases once again on the shoulders of the event coordinator. Because the farewell party and send-off party are all about drinking alcohol, it is impossible for everyone to act as a driver, and the chaos of trying to catch the last train or a taxi often leads to the party breaking up. In this article, we have compiled the method for arranging the “round-trip transportation” for 6-9-person farewell parties and send-offs using a charter jumbo taxi, based on real questions frequently asked by event coordinators.
First, the basics of the "round-trip charter" you want to book
The reason why the charter jumbo taxi (Toyota Hiace Wide Super Long with a maximum of 9 passengers) is chosen for the shuttle service for welcome and farewell parties is because "everyone can have a seat where they can drink alcohol, and no one has to take on the role of driver." With a private car or rental car, inevitably one person must hold the steering wheel—the person who can't drink—but with charter service, a professional driver is responsible for the round trip. Both the host and the main event participants can enjoy a toast without any inhibitions.
Are you bothered by these "common sense" things?
Taxi race during the disbandment
Around 10 p.m., when the store opens, an 8-person taxi can't be caught in the bustling city. On a rainy Friday, it's even more miserable, and the main character is left struggling with the ride-hailing app...
They split up at the second date
As the group splits up during the transition from the first gathering to the second, before you know it the main character is left out. Often, the end result is that the person wasn’t able to say hello.
The problem of not being able to drink alone as a committee member
When someone hands over the car, they can’t drink. When the event manager also serves as the driver, they have to handle everything on their own, including driving, accounting, and transportation.
This comes from the desire to "secure transportation for everyone on the spot." By reserving a single vehicle for the return journey in advance, it becomes possible to schedule the pickup and drop-off times, eliminating the need for the other three steps above.
Early booking is the rule of thumb for spring, when it comes to both the venue and the car.
The farewell party takes place in late March, when the transfer is finalized, and the welcome party focuses in April of the new year. During this time, the private rooms at pubs fill up one to two months in advance, and the shuttle vehicles also fill up ahead of weekends. It is a good idea to reserve a venue in advance so you can secure a return vehicle as well (for larger groups, aim for one and a half months in advance). The same situation applies to the transfer season starting in the second half of September to October.
Point:"Booking the venue" and "getting home" are often put off as separate matters. For farewell parties and farewell events, making sure to book the venue and the return transportation in advance together is the best way to minimize the burden on the organizers.
Frequently asked questions from the committee chair
How many people can it seat? Is it suitable for a 6-9-person banquet?
A Jumbo Taxi can carry up to 9 people. It is the perfect size for a welcome or farewell party for 6 to 9 people; you don’t have to share the ride with 2 or 3 taxis. Conversations won’t be interrupted during the journey, and you can head to the venue surrounded by your group inside the car. If you have more than 10 people, we can arrange for multiple taxis or larger vehicles.
What is the price? If we split the cost, how much will it cost per person?
The price varies based on distance, time, and time of day, so the exact amount is a quote; the concept is simple. We divide the cost of renting one car by the number of people, so the burden per person decreases as the number of people increases. If you combine a round trip with 8 to 9 people, the cost of each person catching a taxi on their way home is not significantly different—in fact, since there is no waiting time or stress from waiting for the next person, many cases are more likely to be convincing.Pricing pageやweb formPlease check with.
It's okay to drink alcohol, right? Can I get away with not being a designated driver?
Yes. The professional driver will drive the car, so all participants can enjoy alcohol. The best part of charter transfers is that you don’t have to impose any restrictions on who can or can’t drink. A bachelorette or bachelor party is a time to make the main event feel pleasant—the event planners are free to focus on the flow of the event and conversation.
Can I request transportation to the second event or waiting time?
With a time-based rental, we can handle the transfer from the venue for the first event to the venue for the second event, and the wait in between. This allows for flexibility, so members won’t be scattered if the first event takes longer than expected or the second event requires the same vehicle. Please let us know your preferences regarding stops and waiting times when you provide your quote.
Can I store other flower bouquets, commemorative items, and bingo prizes?
You can also pack together all the baggage specific to a banquet, such as large bouquets, commemorative items with a frame, bingo prizes for the second-night party, and souvenirs. There’s also a spacious luggage compartment that can hold a suitcase, so you won’t have to say goodbye to your main event participant because you’re too busy with your hands full. Fragile souvenirs can be placed in the seat area, and the bulk purchase of prizes can be stored in the luggage compartment.
Even if the meeting point is different, can you choose your own destination freely?
Since it is a private transfer, the route and stops are completely up to you. It can also be arranged to meet at multiple locations, such as at the office and pick up the group at the station. You can also return to your home by taking people from the nearest station or your home. Since it is door-to-door service, you are not bound by routes or rush hour trains, so you can also send people home directly from the front door.
Is there an extra charge even at midnight or early morning?
JumboTaxi.com has no surcharge for late-night or early-morning hours, and there are no additional fees based on the vehicle type. For event organizers, the ability to easily see the total cost even if the party ends late is reassuring. This makes it easier to plan the accounting and to provide advance announcements to the participants.
When should I make a reservation?
The welcome and farewell parties season from March to April and September to October is especially busy on weekends. Once the venue is booked, we recommend booking at least a month in advance, but ideally a month and a half in advance. Once you have decided on the date, number of people, and approximate destination, it’s a good idea to reserve a quote first so the organizing committee can get started.
The position of "round-trip charter" compared to other ways of traveling
Which is the correct answer depends on the situation. I’m not trying to be sarcastic, but I’ll honestly list the pros and cons of a “everyone drinks and breaks up at a late hour” situation at a farewell party or farewell gathering.
| The return journey | Good points | The subtle pain of this situation |
|---|---|---|
| Train/Last Train | It's cheap per person. | The end-of-the-line time forces the group to disband; switching trains leaves the main group scattered; getting drunk and missing the train |
| Taxi-hailing app at the station | It's easy if there are fewer people. | Difficult to get along during peak season or on rainy nights; with eight people, conversations get interrupted when you have to share a car with two or three other people. |
| Private car/rental car | You can load your luggage | There will always be drivers who can't drink/finding parking and driving become a burden |
| Charter Jumbo Taxi (Round Trip) | Everyone can drink together/You can specify the time/Second drinks and waiting are also OK | With fewer people, the cost per person tends to be higher. |
Six to nine people are all set to return at a late hour—in that case, a private transfer is reasonable. Conversely, for smaller groups of two to three people, an ordinary taxi might be more convenient. With a system of sharing costs that works well when there are enough people, and with the hassle of having to manage the driver and the fatigue of having to share the ride, this is the essence of this option. How many people are you expecting to be at your gathering, and when do you expect it to end?
Reservation Flow
- Contact:Submit the date, time, number of people, meeting place, and venue (destination) from the web form.
- Plan & Estimate:We propose the vehicle type, route, and estimated fee based on whether there are stops for round-trip and secondary events, as well as whether there is waiting time.
- Reservation Confirmed:Once you are satisfied with the content, it is final. In busy periods, please confirm as soon as possible to secure your preferred time.
- Boarding on the day:Pick you up at the designated meeting point and take you to the venue. We will also arrange a time for the departure when we finish the event.
summary
Welcome and farewell parties are the seats where the main characters are welcomed and sent off with a good mood. If you put the event organizers in a single-occupancy jumbo taxi for the return journey, you can all have a drink together and up to 6-9 people can spend time together until the second party. The competition for taxis at the farewell party or the scattering of people at the second party will also disappear if you have one taxi reserved in advance. In the busy spring and autumn months, it is reassuring to arrange in advance, just like at the venue.
Use of transportation for large groups other than for banquetsTransportation for large groups by jumbo taxi (Comprehensive information on different purposes)Please also see.
Why not combine the round-trip for a welcome party or farewell party into one single ticket?
When enough people are gathered, the private hire fee is shared among everyone, making it more affordable per person. We can take care of everything from arranging a driver to finding a taxi for the after-party, and even sharing rides on the way back.
Simply let us know your desired date, number of people, meeting point, and venue. You can contact us 24 hours a day through the web form. We offer free quotes as well.
Contact via web form
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