Will the taxi fare be recorded as a cost on the invoice? Note on receipts with registration number and public transport special provisions

"Trains and buses allow you to deduct expenses even without receipts, but what about taxi fares?"—With the invoice system launched in October 2023, handling taxi fares has become a bit more careful. In this article, we will organize the relationship between taxis and the invoice system, along with the differences from the special regulations for public transportation, and the check points to ensure you don't lose money on your expenses. This is intended for those who use taxis for airport transfers, corporate transfers, and travel for meetings and inspections between locations in the Tokyo 23 wards and the southern part of Saitama Prefecture.

With the invoice system, the cost processing for taxi fares has changed as follows.

First, let’s briefly cover the basics. Instead of going into the details of the system, let’s focus on what you should be aware of in practice.

What is an invoice (qualified request in the first place?)

The invoice (qualified request) is from the seller.Registration NumberThis refers to documents or receipts that list the applicable tax rate and the amount of consumption tax. As a rule, the buyer should receive and keep this invoice to record the consumption tax paid.Purchase tax deduction(Used for processing to deduct from the tax paid) Businesses with a registration number are called "qualified invoice issuers."

Starting in October 2023. What changed with using taxis

The system started on October 1, 2023. The points are as follows:Unless the trading partner is an eligible invoice issuer, the buyer will generally find it more difficult to receive the corresponding deduction.That’s the point. Even taxis, which are often used as a means of transportation, have come to be seen as a necessity to be used for expenses; it’s now necessary to consider whether the receipt can be used for deductions.

"Trains and buses are fine, but why taxis?" Be careful with public transportation exceptions

One thing that is often misunderstood is the "special allowance for public transportation." For passenger transportation by trains, buses, and ships costing less than 30,000 yen, the issuance and retention of invoices are exempt, and you can simply record the expenses in your books. However—

Although it looks like a "vehicle to transport everyone," taxis are not included in the official public transportation system. That means...Regardless of the amount, taxi fares are generally required to be kept as proof of payment (receipt).That's the summary.

3 checks to avoid unnecessary expenses

If you're using a taxi for expenses, it's a good idea to check the following three things before getting on and off the taxi:

With JumboTaxi.com, you can rest assured that your transportation and expenses will be handled worry-free.

JumboTaxi.com (operated by Peace Tourism Co., Ltd.) is:Registered as an eligible invoice issuerYes. The receipt we issue includes the registration number and we also display a sign indicating "Invoices OK" on all vehicles. Business owners and individuals who use the expenses can store the receipt they receive and use it for input tax credit purposes.

Our detailed thoughts on invoice supportInitiatives demonstrating "Invoice OK"However, we are also able to accommodate requests for arranging a large group of people for transportation in installments (taxi tickets) if you are using it for corporate purposes. Therefore, please contact us first to let us know your wishes.

For large-scale transportation of adults, a chartered vehicle can make accounting easier too.

For example, when six to nine people are involved in visiting a client or transporting employees to the airport. If you take a regular taxi, you’ll receive separate receipts for each vehicle, the amounts will vary, and it’s a hassle to reconcile them later. With charter service, everything is handled by one vehicle, and you can consolidate both the payment and the receipts in one place.

In terms of costs, splitting the charter fee by the number of people reduces the burden on each individual, making the sharing arrangement more effective when enough people are involved. The "difficulties that are hard to put into monetary terms," such as the hassle of changing vehicles and the fatigue of having different drivers take turns on the ride, can all be eliminated by consolidating the bookings into one vehicle.Pricing pageWe will provide a quote based on your request, so please consult with us once you have decided on the number of people and destination. Of course, for short trips involving a small number of people and a short distance, the train may be a more convenient option. For large groups, heavy luggage, or travel where time is difficult to read, we recommend using private charters—in that way, you can tailor the service to your specific needs.

How to use and request a quote

1. Contact:From the web form, please provide the date, time, number of people, destination, and departure location (for corporate use only; please include the name of the recipient and the option to pay in advance).
2. Plan and Estimate:We will suggest the best vehicle, route, and pricing options, as well as how to obtain a receipt.
3. Booking Confirmed:Once you are satisfied with the content, we will proceed with the order. In busy periods, early consultation is recommended for peace of mind.
4. On the day of travel — receipt:We pick you up at the designated location and take you to your destination. We will issue a receipt with your registration number.

summary

Under the invoice system, taxi fares are not subject to the special regulations for public transportation, and it is generally required to keep a receipt with the registration number (qualified request) when using the expense. The percentage and duration of the system may be revised, so it is reassuring to have your company’s processing verified by the National Tax Agency and an advisor tax accountant while keeping in mind to “choose an eligible request issuance business.” JumboTaxi.com is registered and can easily handle large-scale transportation for multiple people in a single transaction, reducing administrative work.

How to use the shuttle serviceTransportation for large groups by jumbo taxi (Comprehensive information on different purposes)Please also see.