It’s a day when a tour group or a client visits multiple factories and sites throughout the day. Have you been worrying about the logistics of the trip?
Corporate tours and factory visits can be arranged with one chartered jumbo taxi. We can take care of everything from getting you from one location to the next to waiting for you while you tour the facility.
We invited our overseas business partners, executives, and industry associations to the head office in the morning, to the factory in the suburbs in the afternoon, and to the lunch venue in between.Transporting companies to and from factory toursRather than focusing on the content of the tour, the stumbling point often lies in the “arrangements for moving between locations and waiting times.” In this article, we will introduce the usage of a chartered jumbo taxi that takes up to 4 to 9 people from the Tokyo 23 wards and Saitama area as a model case for the entire day. This eliminates the hassle of searching for taxis every time you travel and frees up time in the car for discussions about arrangements.
Are you wearing yourself out with the arrangements for the inspection and travel?
Factory tours and company visits are common for many companies to visit multiple locations in a day. Even in the actual acceptance program, the schedule is meticulously divided into morning to evening sessions, such as “a company and factory briefing from 9 a.m., a tour from 10 a.m., and a discussion in the afternoon between lunch and dinner.” Even if the other party prepares the tour itself,Arranging for transportation from one base to another is the job of the person arranging it.This is surprisingly a very hard job.
For guest service, the common "trouble with moving"
I often hear comments like this from the dispatching staff members—the general manager and secretaries. Do you have any ideas?
Fact #1:There are multiple headquarters, factories, and meeting venues, and with trains there are many transfers, and it’s impossible to know the exact arrival time. I don’t want to keep the other party waiting, but it’s hard to plan things out.
Fact 2:If you take a taxi back during the tour, you won't be able to get it back on the next trip. If the factory is far from the station, you won't be able to catch a taxi and get stuck.
Fact 3:With many people on board, it was impossible to conduct business or hold meetings inside the car; the event organizer was constantly worried about each car, making it difficult to remain calm all day long.
Fact 4:There is a lot of luggage to carry around, including company brochures, catalogs, product samples, and presentation equipment. It’s not practical to carry it on a crowded train.
With charter, each of these issues can be resolved individually.
These difficulties are:Rent out one car with a driver for the entire dayBasically, it works the same way around. Even if there are multiple locations scattered around, you can go door-to-door in the specified order, and during the tour the car stays parked. You can immediately leave for the next location. Since everyone is on the same vehicle, the discussion of the day’s topics during the trip changes into a meeting time for the next visit. Since the luggage can be stored in the luggage compartment, you can bring along your materials and samples without needing to worry about carrying them.
A model case for a one-day inspection tour by a chartered jumbo taxi
Let’s follow the flow using the example of one day when six overseas business partners who stayed at hotels in the Tokyo 23 wards were taken to a factory and headquarters in Saitama Prefecture—the time shown here is for illustration purposes only.
- 8:30 Pick-up at the hotel:One car arrives at the front door to greet everyone. Luggage and gifts are loaded onto the car, and everyone gets on together. We depart on a route that takes into account traffic congestion.
- 10:00 Arrive at the first location: the factoryDuring the factory tour, the vehicles remain parked near the premises. Even if the tour takes longer, you don't need to search for a taxi again.
- 12:00 Move to the lunch venue:After the tour ended, we sat down for a break. During the car ride to our next destination in the afternoon, we had a brief meeting to discuss our plans.
- 13:30 Second stop: Head Office:Directly from the meeting venue to the head office. Documents and laptops can be left lying around; you can review the documents while you’re there.
- 16:00 End of inspection, to the hotel:We take the tired group to the hotel. If desired, we can also arrange for an extension to the dinner venue or the airport.
Since everything is connected to one unit, there is almost no moment throughout the day when you have to think about “how do I get to the next place?” By leaving the planning to the car,The dispatch staff also focused on the “hospitality” aspect of the service.Yes. If you want to create a high-quality time inside the car,Why it is chosen by corporate and organization customersPlease also see.
It is used for such inspections and visitor receptions.
Overseas business partner's factory inspection
We pick up our clients who have come to Japan from the airport and take them to multiple factories and bases. Even if you are unsure of the language, it is easy to guide everyone along if they all ride together, so you can rest assured.
Visits to facilities of industry associations and local governments
A group of members of the company and members of the parliamentary delegation visited several facilities together. On the bus, it fits perfectly for groups of 4 to 9 people, which is too big for a private car.
Field visits by officers and headquarters staff
From headquarters to each site, warehouse, and branch. Since it is a day-long rental service, we can flexibly respond to changes in the rotation schedule and schedule.
Moving training and internal events
For days when you need to travel to multiple locations for new employee training or kickoff events. Organizing the travel to just one vehicle makes checking in and monitoring easier, and there’s no worry about them being left behind.
Things often asked before arranging a meeting
How many people can ride? Can I pack any luggage?
The Jumbo Taxi (the wide, super-long body of the Toyota HiAce)Max. 9 personsYou can board up to 5.3 meters long high-box vehicles. The rear of the cabin has a spacious luggage compartment, allowing you to store suitcases, catalogs, product samples, and presentation equipment all at once. If you are a small group of executives who value quality, we can also provide the GranAce (up to 5 passengers). If you have large luggage or special cargo requirements, please contact us in advance.
Can I use the waiting area during the inspection or for the entire day if I rent the space?
Yes.Time-based charter (charter)Since it is compatible with the JR Pass, you can use it for waiting during visits or for all-day use from morning to evening. Unlike standard shuttle services that only transport one way, the flexibility of booking a private vehicle for the entire day allows you to entrust everything from when to where to where to wait in between, making it the unique strength of direct reservations. Even if your day changes, the car is reserved for your group.
How much does it cost? How is it decided?
The price varies depending on the distance traveled, usage time, and route, so the exact amount will be provided in a quote. Here is an approximate estimate (the amount is not listed; the calculation is based on the following):Pricing pagePlease confirm the estimated cost with us.
| Usage image | Main rules | Inspection in the right direction |
|---|---|---|
| Intermission and fixed-price types | Travel where the departure and destination are determined (such as airport transfers) | When the pickup is mainly from one base and going directly to the other one |
| Time-based charter | Time to use (e.g., half a day or all day) and distance traveled | When waiting is required at multiple locations |
| Extensions and options | Extension of the time of the day, additional time for dinner at the venue and to the airport | When your itinerary is fluid and you want to be able to move around flexibly |
Cost perspective:Since the private rental is a flat rate per vehicle,The cost per person decreases the more people ride.With six people on board, the cost of transferring between trains and picking up taxis individually on site will not change significantly. Moreover, the time spent in the car can be used for planning, freeing you from the fatigue of splitting up into groups and the hassle of finding the next person to ride with. If you consider that the cost and time can be divided among the group, a full-day charter is a perfectly reasonable choice.
Are there any additional fees for late night and early morning rates or by vehicle type?
We do not charge extra for late night or early morning hours, nor do we charge additional fees based on the vehicle type. Even when conducting a tour starting with an early morning airport pickup, the easy-to-read pricing is reassuring for the coordinator. We also offer free pick-up at the airport arrival gate.
Booking and quote process
- Consult via web form:Please provide the date, time, number of people, the location you want to visit (address), and an approximate itinerary.
- Plans and estimates:We will propose a price estimate that includes the optimal vehicle type, route, and waiting time.
- Boarding on the day:We can pick you up at your designated location and leave you with the itinerary for the day as is.
summary
The success of a company tour or factory visit depends not only on the content of the tour but also on how smoothly the journey goes. With multiple locations scattered around the city and with many people and luggage involved, waiting in between visits is inevitable—that’s why it makes sense to book a vehicle with a driver for the entire day. By leaving the logistics of the trip to the car, the coordinator can focus on welcoming guests and preparing the tour. For sightseeing tours starting from the Tokyo 23 wards and Saitama area, please consider our private jumbo taxi service.
For the tour guide, please first tell me the itinerary.
When enough people are gathered, the charter fee is adjusted to be more affordable based on the number of participants. We can take care of everything from arranging transportation between locations to arranging for you to wait while you tour the facilities.
Simply let us know the desired date, number of people, and location you would like to visit. You can contact us 24 hours a day through the web form. We offer a free quote.
Contact via web form
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